11-09-2009 MINUTES
CALIFORNIA STATE RACING PIGEON ORGANIZATION
ANNUAL MEETING  11-06-2009

The meeting was called to order at 10:05am by President Dias at the French Camp site of the 2009 State Race.  Present at the annual meeting:  Board members Dias, Stierlin, Coston, Cardoso, Rapozo; delegates representing AUBURN, BAK, COM, CORONADO, FORT SUTTER, FRC, FWY, GSF, HANG, MAN, MRC, MTZ, OCF, SDH, SFR, SOC, SRP, TCH, TULE, WSJ.  The Board approved proceeding with the meeting.  A moment of silence was observed for our departed members.  Minutes of the February 2009 Board of Directors’ Meeting were approved as published.

OFFICERS’ AND COMMITTEE CHAIRS’ ANNUAL REPORTS: 

President Manny Dias – Thanked Mid-Valley Combine for resolving many complications and putting on a great convention.  We still need a 2010 convention host.  Mid-Valley Combine has offered to do the 2010 convention if no one else has stepped up.  This offer was accepted since no one else has applied.  They will try to do it at the Jackson Rancheria.  Mike Gonigan again will be the Loft Manager and Dan Severns again will be the Junior Loft Manager.  Jim Richesin made the following suggestions:

As a CSRPO member that has been deeply involved in three of the last six conventions I feel that it is time for the CSRPO Board to look at how our events are held.  Because of the decline in the clubs/combines interest in hosting the annual event, it is time to review how we can re-attract interest in hosting this event.  The revenue that the CSRPO receives from the convention is most important to the survival of the organization.  It is most important that the board look at how best to achieve this goal.

I feel that we might shorten the number of days that the convention is put on.  By excluding the State Pigeon Show and having it at another location and date and time might be reviewed.  Also dropping the Trapping-in-Dinner on Friday night all together.  I believe we can still have a very successful convention and reduce some costs to the membership that attends. 

Our by-laws require that we hold a CSRPO meeting each year.  This will give us as an organization time to accomplish that requirement.  Also continuing to have the State Race is important to draw the membership together for the meeting as well as good time.

Below I will offer my suggestion with out any time lines for events as the host
should work them out.

Friday:  (Gathering day)Saturday:
             Registration   Registration
             Race entry fees paid     State Meeting
             Vendor RoomState Race
             Hospitality Room   Vendor Room
             Shipping State Race Birds     Hospitality Room
    No Host Bar
    Banquet Dinner and Awards
Sunday:
             Get away.

The Board of Directors will take up this matter at their January meeting.

Frank Meder noted that in the past the race and show dates were swapped due to adverse weather.  Larry Ault said we should consider how the Ladies’ Auxiliary activities might be affected.  Tim Brandon suggested we have a show seminar at the race site while awaiting birds.  Orin Stuart said the Motherlode club would be interested in a joint venture at Jackson.  Randy Blackwood suggested we have a rule that the convention normally be held on the first weekend of November.  President Dias appointed Bob Rapozo to chair a judges’ committee to write How to Prepare a Bird for the Show.  Larry Cook said there is lots of show information on the AU website ( www.pigeon.org ).    

Central Vice President Darryl Coston – There are a few ordinance issues in the Fresno area.  It is important to mentor young flyers how to show.  Stanton Woody has suggested show seminars at one-loft races.   

Northern Vice President Bob Rapozo – There are no ordinance issues in the North Section.  POP club has a great junior flyer program.  We need to work on getting people who are retiring and who live in rural areas.

Secretary-Treasurer Joyce Stierlin gave the financial report and provided copies for clubs: 




Beginning Balance as of 9-01-2008                                                                                                                                 $59,989.79
         Checking                                                                               $  6,022.06
         Savings                                                                                 $28,967.73
         CD                                                                                        $25,000.00

Income
         2008 Late Dues                                                                                                       $    134.00
         2009 Dues                                                                                                              $10,934.00
         Interest (CD)                                                                                                           $     289.60
         Interest (Savings)                                                                                                    $     158.35

                                                                                                                                                            $11,515.95

Expenses
         2008 Convention                                                                                                      $    586.64
         2009 Convention                                                                                                      $ 1,000.00
         Awards                                                                                                                   $ 3,130.92
         Donations                                                                                                               $    500.00
         Insurance                                                                                                                $ 1,290.00
         Newsletter                                                                                                               $ 4,982.13
         Office                                                                                                                     -$    193.52
         Officers' Expenses                                                                                                   $  2,925.00

                                                                                                                                                            $14,221.17


Ending Balance as of 8-31-2009                                                        $57,284.57
         Checking                                                                               $ 7,158.49
         Savings                                                                                 $25,126.08
         CD                                                                                        $25,000.00

Net Loss This FY                                                                                                                                                          $ 2,705.22


Approval was moved by D’Ercole, seconded by O’Brien, and voted unanimously.  Jim Ryan’s Auditor’s report was read:  “The CSRPO financial records were reviewed on October 10, 2009 and found to be in compliance with all acceptable procedures.  Any required IRS reports or documents have been filed on a timely basis.  The California Statement of Information has been filed and the required fees have been paid.  No discrepancies were noted.”

Publicity Director Manuel Cardoso has been approved by the Board and is off probation.  Cardoso said the due dates are listed in the newsletter, but he would prefer a deadline of January 17th for the next issue since one-loft races, shows, etc. want early distribution of their information to our members.  Be sure to send your ads and articles by January 17th to:
Manuel Cardoso, PO Box 254, Goleta CA 93117

NOMINATIONS:  Bill Barger is willing to accept Southern Vice President.  Rapozo moved and Coston seconded that we nominate Barger for this office.  The other officers up for election this year are willing to continue.  Meder moved, O’Brien seconded, and it was unanimously approved that these officers be elected. 

Northern VP          Bob Rapozo (SAC)
Central VP            Darryl Coston      (BAK)
Southern VP                 Bill Barger          (COM)  
Secretary-Treasurer      Joyce Stierlin       (AUB)

RULE CHANGES:  It was moved by Mike Gonigan and seconded by Stierlin that we change the State Race Rules to accept birds from May 1st to June 1st with replacements by June 15th.  This was approved unanimously.  It was moved by Richard Norgrove and seconded by Jim VanderHeide that convention show birds must be entered on Thursday.  This was approved unanimously. 

HALL OF FAME:  Mike Gonigan said the Hall of Fame Committee will present a proposal to change the award criteria so the National Database can be used.  He reminded everyone that the deadline for HOF applications and other award applications is December 31st.

GOOD OF THE SPORT:  There will be a Regional Show at Carl Perry’s house on Sunday, January 10th.  It will benefit the City of Hope.

The meeting was adjourned at 11:05am.                       
Joyce Stierlin, Secretary-Treasurer